Meetings

Meetings gives you video and voice rooms that open in the browser, with no plugin to install. You can start a meeting right away, schedule one with invitations, or keep a persistent room for your team. Open it from Meetings in the left menu.

The Meetings page​

The home page shows rooms that are open now, today's scheduled meetings and your persistent rooms. To join a room you were sent, paste its link or code into Room link or code and select Join.

The sidebar has Past meetings, Scheduled and Recordings, plus Meeting settings.

Start a meeting​

Select New meeting (or Schedule to go straight to scheduling). The dialog has three tabs.

Start now​

Give it an optional Title, pick a Space (or No space · personal) and select Open the room. You go to the waiting room first, then into the meeting. Share the link to call others in. Members of the chosen space can join directly.

Schedule​

Fill in Title, Date, Time, Duration, Space and Repeat (Does not repeat, Every day, Every weekday, Every week). Add People by name or e-mail. Then choose:

• Guests can join with the link: people without an account join by typing a name.
• Guests wait in the lobby: a moderator lets them in.
• Record automatically: recording starts with the meeting and everyone is told.

Select Schedule and invite. Invitees get an invitation and the meeting shows in their Calendar.

To change a scheduled meeting, open its actions menu: Edit (or Edit in the calendar), Manage people and Cancel meeting. People you add get an invitation; people you remove, and everyone when you cancel, get a cancellation.

Persistent room​

A persistent room keeps the same address, for example a team's daily stand-up room. Set a Title, a Space, an optional Room address and the same guest, lobby and recording options, then select Create room. You can also use Add room next to the persistent rooms on the home page. From the room's actions menu you can Rename, Renew the link (the old link stops working) or Delete it. Deleting a room keeps its past meetings, recordings and summaries.

From a chat​

Space chats have Start a meeting in the header. Direct and group chats have Voice call and Video call, which ring everyone in the chat. You can also type /meet or /meet voice in any chat. See Chat.

Joining​

Before you join, you see a preview of your camera and a microphone level bar. You can pick Join with my microphone off or Join with my camera off. The page also tells you whether the meeting is being recorded.

If you are not an invitee or a member of the meeting's space, you select Ask to join and wait in the lobby until a moderator lets you in.

If you are already in the meeting on another device, you can Move to this device or Add this device.

In the meeting​

• Layout: switch between Grid and Speaker, pin a person or show a tile full screen.
• Volume: change one person's volume, or Mute (just for me).
• Share screen: under Sharing options, turn on Share sound too to send a tab's sound (or, on Windows, the whole screen's system sound).
• Raise hand: hands are queued in order, and moderators see the list.
• Leave, or for moderators End for everyone.

People with the Listener role cannot speak or turn on video. They can use Ask to speak.

Remote control​

If someone shares their screen from the desktop app, another participant can Request control and use their mouse and keyboard once allowed. Esc releases control. Admins can turn this off for the whole organization.

Meeting chat​

Open Chat in the meeting for the Meeting chat. It is a normal chat: it stays in Chat afterwards, under the Meetings filter. A one-to-one call uses the two people's direct chat.

Inviting and calling people in​

Open People, then Invite. The Invite people panel has three tabs:

• Org members: the people you pick are called now and join when they accept. You see whether each one is Ringing, Joining, Declined, Busy or gave No answer, and you can Call again.
• E-mail: sends an invitation link. People without an account come in through the lobby.
• Link: a Guest link with a Link lifetime. The link stops working when the meeting ends or the time runs out. New link replaces it.

Guests only see this meeting. They do not see other chats, Drive or people's e-mails.

Moderators and the lobby​

The organizer, space admins and owners, and anyone made moderator are moderators. From a person's menu in People, a moderator can Mute, Turn their camera off, Stop their share, Allow screen sharing, Allow them to speak, Make moderator, Lower their hand or Remove from meeting. Mute everyone is also there.

When someone is waiting, moderators see Let in, Let everyone in, Decline or Later. A guest's request drops after 10 minutes without an answer, and the guest can ask again.

Guests​

A guest opens the link, types Your name and selects Ask to join. Once a moderator accepts, they enter on their own. Guests can share their screen only after a moderator allows it.

Recording​

Moderators start recording from Start recording. Choose Video, audio and screen share (1080p MP4, speaker layout) or Audio only (M4A). Everyone is told that the meeting is being recorded.

When the meeting ends, the file is saved in Drive under the space's Meeting recordings folder. A meeting without a space saves to the starter's personal space. Space members can open the recording, and it also appears under Recordings.

Past meetings and summaries​

Past meetings lists finished meetings with where they happened, date, duration, people and recording. Join again reopens the room. When a meeting ends you get a summary page with the duration, how long you were in, the people, the peak number at once, the recording and a link to the chat.

Settings​

Settings in the meeting has:

• Audio: Microphone, Speaker, Noise suppression, Echo cancellation and auto gain.
• Video: Camera, Send quality, Data saver (lowest quality for others' video, useful on mobile data).
• General: Play a sound when someone joins or leaves, Screen sharing mode (Text and detail or Video and motion), Allow remote control.
• Shortcuts.

Meeting settings in the sidebar holds the rules for each space, which space admins and owners can change: Guests can join, Editors can record and Keep recordings for (expired recordings go to the trash and are deleted 30 days later).

If a call breaks up, open the connection indicator for Connection details and use Copy details when you report the problem.