Drive

Drive is where the content of a space lives. Folders and files sit next to pages, boards and drawings in one tree, so a project folder can hold its specs, its task board and its diagrams together. This page explains how to find your way around, upload, share and clean up.

Spaces and the tree​

Every space has its own Drive. Use the space switcher at the top of the sidebar to change spaces. Your personal space is marked Only you.

The sidebar has four lists at the top:

• Recent: items you opened, grouped by Today, Yesterday, This week and Older. Your favorites are listed above them.
• Favorites: items you starred.
• All content: the root of the space.
• Trash: deleted items of this space.

Below them is the tree of the space. Folders and pages open to show what is inside; files, boards and drawings are its leaves. Right-click any item in the tree or the list to open its menu. Drag the edge of the sidebar to make it wider or narrower. Crewhall remembers the width on this device.

In the list you can switch between List view and Grid view and change the sort order: by name with folders first, by modified date, by size or by type.

Creating items​

Click New in a folder to create a New folder, a Page, a Board or a Drawing there. If your organization has the Office service, you can also create a Document, Spreadsheet or Presentation. See Pages, Boards and Drawings for how those work.

Uploading​

There are several ways to upload into the open folder:

• Drag files from your computer into the list, or onto a folder in the tree.
• Click Upload and choose Upload files or Upload folder. A folder upload keeps its subfolders.
• Copy an image and press Ctrl V in the folder. It is saved as a PNG file.

The Uploads panel shows progress. If the connection drops, the upload resumes where it stopped. If an upload is interrupted, pick the same file again and it continues.

Name clashes​

If a file with the same name already exists, Crewhall asks what to do:

When several files clash, tick Apply to the remaining conflicts to answer once. You can also Skip this file or Cancel upload.

Versions​

Every upload of an existing file is a new version. Open Version history from the item menu, or the Versions tab in the preview. From there you can View an older version or Restore it. Restoring adds a new version; nothing is lost. The last 50 versions or one year are kept, and versions count towards the storage quota.

Previews and the viewer​

Select a file and press Space, or choose Preview from its menu. Images, PDFs, video, audio, text and code open in the browser. Use the arrows to go to the previous or next file in the folder. Other file types show a download button.

Text and code files can also be edited in the browser. Markdown files can be shown as Source, Preview or Side by side. Save stores your change as a new version. If someone else saved the file while you were editing, Crewhall tells you and lets you save anyway or open the latest version.

Office documents​

If an admin has connected an Office document server, Word, Excel and PowerPoint files show Edit in Office in their menu. Several people can edit the same document together. Every change you save becomes a new version in Drive. Without the Office service, these files are downloaded to open. Admins set this up under Administration.

Sharing​

Space members always see the content of their space according to their role. Sharing only widens access. Content that must stay hidden from members belongs in a separate space.

Choose Share… from the item menu:

• Add a person or e-mail gives one person access with Can view or Can edit. Under Expires you can choose Never or a number of days.
• Public link lets anyone with the link open the item without signing in. Only owners and admins can turn it on. For the link you can set a Password, an expiry, and Allow downloads. When downloads are off, the item can only be previewed in the browser. New address replaces the link; the old one stops working.

Sharing a folder also covers what is inside it. Items show "From above" when their access comes from a parent folder.

Copy link copies the internal address of the item. It only works for people who already have access.

Favorites, recent and quick access​

Choose Add to favorites in the item menu to star it. On the Recent screen you can drag favorites to change their order. Pin to quick access puts the item on the Home screen of a space or on your own Home. If Chat is on, Send to chat posts the item into a conversation; see Chat.

Moving and copying​

• Drag items from the list onto a folder in the tree to move them.
• Or choose Move… or Make a copy… from the menu. Pick a space and a folder, then click Move here or Copy here.

Moving to another space changes who can see the item. Personal access is removed; public links keep working. Copies take the permissions of the destination.

You can select several items with Ctrl or Shift and click, or with Ctrl A. The menu then applies to all selected items.

Trash​

Move to trash removes an item from the folder. Deleted items wait 30 days in the Trash of the space and are then deleted for good. The trash shows the previous location, who deleted the item and how many days are left.

• Restore puts the item back where it was. If its folder is gone too, it goes to the root.
• Delete forever removes it at once. This cannot be undone.
• Only owners and admins can Empty trash.

Details​

Choose Details or press I to open the details panel. It shows the type, location, owner, modified date, size and access: how many members, people and public links can reach the item.

Search​

The Drive search looks at folder, file and page names and at the text inside files (PDF, Office and text). Results found in the file text are marked In content. Choose This space or All spaces. You only see items you can access.

Storage quota​

The organization has one storage quota. The sidebar shows how full it is. When it is full, new files cannot be uploaded, but pages and chat keep working. Files in the trash and older versions count too, so emptying the trash frees space. Admins can open Manage storage.

Connect Drive to your computer​

With WebDAV, Drive opens like a folder in Finder, Windows File Explorer, a Linux file manager or rclone. Open your account settings and choose Connect Drive.

1. Copy the Server address. Each space you belong to is a top-level folder under it.
2. Use your e-mail as the User name.
3. Use a personal API token as the Password. Click Create token. Reading needs the "Read and search" scope; writing and deleting needs "Write Drive".

The page has steps for macOS, Windows, Linux and rclone. Only folders and files show up over WebDAV; pages, boards and drawings stay in the web app. Saving an existing file adds a version, and deleted files go to the trash.

External storage​

Admins can mount a SharePoint library, a OneDrive folder or a Windows share (SMB) into a space. Mounts appear under External storage in the Drive sidebar. Files are not copied into Crewhall; they open where they are. A mount may be Read-only. Use Copy to Drive to bring a file into Crewhall.

Keyboard shortcuts​