Pages

Pages is the wiki of Crewhall. Each space keeps its knowledge as a tree of pages: guides, meeting notes, specs and decisions. Several people can write on the same page at once, and every change is saved as you type.

The page tree​

Open Pages and choose a space. The sidebar shows:

• Search pages, Recent and Favorites at the top.
• The page tree of the space. Click the arrow next to a page to show its sub-pages.
• New page, Templates and Trash at the bottom.

Drag a page in the tree to reorder it. Drop it on the upper or lower part of another page to place it next to that page, or on the middle to make it a sub-page. Right-click a page for its menu: Open, Add to favorites, Add sub page, Rename, Move…, Make a copy…, Copy link and Move to trash.

Pages also appear in Drive, next to the folders and files of the space.

Creating pages​

• Click New page in the sidebar.
• Hover a page in the tree and click the plus to add a page under it, or choose Add sub page from its menu.
• In the editor, type / and choose Sub-page. The new page is created under the current one and linked from it.

A new, empty page offers three starts: Start from a template, Import (Markdown) or Continue blank.

Give the page a title. You can also Add icon and Add cover above the title.

Writing in the editor​

Type / anywhere to open the block menu. Keep typing to filter it, use the arrow keys to choose, and press Enter to insert.

You can also use Markdown shortcuts as you type, for example # and a space for a heading, - for a bulleted list or > for a quote.

Formatting​

Select text to show the formatting toolbar: Bold, Italic, Strikethrough, Inline code and Link. The block handle on the left of each block lets you drag the block, or click it for the Block menu: Turn into, Color (text or background), Duplicate, Copy, Move up, Move down and Delete.

Press Ctrl F to find text in the page and Ctrl H to replace it.

Tables and checklists​

A new table has 3 × 3 cells. Click in it to show the table toolbar, where you can add or delete rows and columns, change the alignment or delete the table.

A To-do list has checkboxes. When a page has completed items, Hide completed above the content hides them for you; Show completed brings them back.

Images, files and video​

Paste or drag an image into the page, or use the Image block to upload one or paste an address. Use File to attach any file. Images and attachments are saved to Drive in folders that the app keeps for itself, so they do not appear in your Drive lists. The Video block plays a YouTube or Vimeo link, a video file or a video from Drive.

Embeds and links​

• Embed shows a Drive file, folder, board or drawing inside the page.
• Linked table shows a table from the Tables module, live. Rows are edited in the table itself.
• Bookmark shows a web page as a card.
• Type [[ to link to another page. Pages that link to the current page are listed under Linked from.

Mentions​

Type @ to mention a person, a page or a Drive item, or a date such as Today, Tomorrow or Next week. A mentioned person gets a notification. If they cannot open the page, the menu says so.

Real-time collaboration​

Everyone with edit rights can write on a page at the same time. You see other people's cursors and how many people are on the page. The status next to the title shows Saving, Saved or Offline. If you lose the connection, your changes stay on this device and are sent when you are back online.

To prevent accidental changes, choose Lock page from the page menu. A locked page shows a banner; click Unlock to write again.

Comments​

Select text and click Comment to comment on that passage, or write a comment on the Whole page. Use @ to mention someone. Comments can be answered with Reply, closed with Resolve and opened again with Reopen. The comments panel has Open and Resolved tabs.

Version history​

Choose Version history from the page menu. Versions are listed by day, with who made them. Select a version to read it; Highlight changes marks what was added and removed. You can:

• Restore this version. The current state is kept as a version too.
• Make a copy of the version as a new page.
• Save version with a name, for example "before 1.4 release", to mark the current state.

Templates​

Click Templates in the sidebar, or Start from a template on a new page. Templates are grouped as Organization, Space and Personal. Use this template copies the content into your page; it keeps no link to the template. Placeholders for date and author are filled in.

To make your own, choose Save as template from the page menu.

Favorites, recent and search​

• Star a page with the star in its header, or choose Add to favorites. It appears under Favorites.
• Recent lists the pages you opened and edited, by day.
• Search pages searches titles, block content, closed toggles, code blocks and comments. Choose All spaces, Last 90 days or Search comments too to change the scope.

Sharing and permissions​

Members of a space see its pages according to their space role: viewers read and comment, editors write and share. Click Share in the page header to give more people access or to create a public link. Sharing works the same way as in Drive. Sub-pages are covered by the share of their parent.

Following a page​

Click Follow: tell me when it changes in the page header to get a notification when the page changes. Choose Follow sub-pages too in the page menu to follow everything under it. Click again to Stop following.

Import​

Choose Import on the space home, or Import… in the page menu. You can import:

• Markdown (.md) or Word (.docx) files.
• An export package (.zip) from Outline, Notion or Confluence (HTML).
• An unpacked export folder.

Folders become the page tree and images come along. One import takes at most 200 pages.

Export and print​

Choose Export from the page menu and pick a format:

Turn on Include sub-pages to get one ZIP file in which links between pages keep working. If you close the dialog, a notification brings the file when it is ready. To print a page, export it as PDF.

Page layout​

In the page menu, Full width removes the side margins and Small text uses a smaller font. Duplicate makes a copy of the page, and Move… moves it to another place or space.

Send to Portal​

If your organization has a Portal site, choose Send to Portal from the page menu. Pick the Site, Version and Language, then click Send as draft. The page becomes a draft doc on the portal; sending again updates the same draft. Publishing happens in the Portal. Images are copied to the portal media, internal links become plain text, and mentions and embeds do not appear in the published doc.

Trash​

Move to trash removes a page. Deleted pages wait 30 days in the Drive trash of the space, where you can restore them. See Drive.